NAHN Annual Conference

38th NAHN Annual Conference

NOTE: Indoor Table Tops are SOLD OUT! Book your booth now!

August 6-9, 2013
Crowne Plaza Hotel
New Orleans, Louisiana

Table of Contents

• About the Conference
• Who Should Attend?
• Schedule at a Glance
• Conference Tracks
• Continuing Nursing Education - COMING SOON
• Conference Pricing
• NEW: Conference Brochure
• NEW: Conference Registration- Register NOW!
• NEW: Conference Registration Policies
• Social Media at the Conference
• Potential Speakers- SUBMISSION PERIOD CLOSED
• Become a Sponsor
  • List of Current Sponsors
• Become an Exhibitor
  
  • NOTE: Indoor Table Tops are SOLD OUT! Book your booth now!
    List of Current Exhibitors
• Reserve your hotel room now

About the Conference

Join the National Association of Hispanic Nurses (NAHN) at the 38th Annual Conference in New Orleans, LA this August− the foremost event uniting the nursing profession with Hispanic health challenges to identify issues, trends and solutions. 

Advance your practice with clinical sessions and poster presentations, expand your professional and personal networks, improve your knowledge of cutting edge products and services and rejuvenate in lively New Orleans in preparation for another successful year!

Who Should Attend?

Our program is designed for nurses, nurse educators, researcher, clinicians, nursing students, and anyone interested in learning about successful best practices in nursing and related research as it correlates to Hispanic health issues.

Schedule at a Glance

Conference Tracks

The conference is planned around four tracks:
• Track 1: Leadership
• Track 2: Education/ Research/Innovation
• Track 3: Clinical Practice
• Track 4: For the Advanced Professional

Continuing Nursing Education

COMING SOON

2013 NAHN Annual Conference Pricing

Conference Registration
(Download an Adobe pdf version for you to print and follow here)

This year’s conference registration process is all-new and 100 percent online!  Registrations are required to be completed online; phone and handwritten/typed registrations will not be accepted.  There is an option to print each page of the online form, which can be submitted with a check payment or for your backup record.

If you are ready to register for the event, please follow these step-by-step instructions:

• Please read the Conference Registration Policies before registering.
• Visit the NAHN registration page, located here.
• Scroll down the page and click where it says "NAHN 38th Annual Conference: Creating the Vision, Shaping the Future."
• After reading the information, click on the yellow bar that says, "Register for this Event ."
• Log in with your NAHN account credentials.  If you are not a NAHN member or do not have a profile already, please create a free profile.
• ’Note: Complete each registration page carefully, clicking NEXT at the end of each page.  You have the option to go back to a previous page if you need to make a change; simply click the PREVIOUS button.  All registration fields require an answer; if an answer is not provided, you will not be able to advance to the next page.
• Select your registration option: ‘Full Conference Registration’ or ‘Student Full Conference Registration.’
• Review your personal information and modify if necessary.
• Select all sessions for which you’d like to register.  Please note that the Gala Reception & Dinner is included with conference registration.  If you plan to attend the Gala, you must select the $0.00 option in the session selection optionson page 2 to RSVP.  If you do not select this option by July 22, you will need to pay $150 to attend.   If you would like to bring a guest, additional tickets can be purchased for between $100-150 each, based on the date of registration.
• Confirm your selections, noting the Print function if you would like to print your selections.
• Click ‘Register Now.’
• Confirm the number of Gala guests, including yourself, and edit/confirm your billing address.
• Complete your payment details.
• Review your event summary and select your email confirmation preferences.

Upon receipt of payment, a confirmation email will be sent to the email address provided on the online registration form.  If you are registering less than two weeks before the conference, or if you do not receive a confirmation email, please email info@thehispanicnurses.org to check on space availability.

Important payment information to note:

• Credit card payments must be made online at the time you register. If someone else aside from yourself will be paying with a credit card for your registration, complete the registration form online and forward them the confirmation email which has the link to the payment section.  It is important to register first and then have the payer reference your name on the payment options so we can match the payment to registration.
• Check or money order should be mailed with a copy of the registration Pay Page Form. If a check is mailed without the Pay Page Form, it cannot be applied to your registration.
• Make checks payable to:

National Association of Hispanic Nurses
Attn: David Walker
6301 Ranch Drive
Little Rock, AR 72223

If you experience any difficulty with the online registration process, please contact Client Services at info@thehispanicnurses.org.  We’ll see you in New Orleans!

Conference Registration Policies

Cancellations, Refunds, & Transfers

Cancellations will only be considered when received in writing. You may receive a full refund for your conference registration (less a $50 processing fee) for written cancellations received by NAHN on or before June 7, 2013. Written notices of cancellation received June 8, 2013 through July 26, 2013 will be assessed a $125 processing fee. Only medically verifiable cancellations will be considered for partial refund from July 26, 2013, through August 16, 2013.

All requests for cancellations, refunds, and transfers should be faxed or mailed to:

NAHN
6301 Ranch Drive
Little Rock, AR  72223
Fax: (501)221-9068

Registrants who do not show up for the conference and do not contact NAHN (via written correspondence as listed above) prior to the end of the show automatically forfeit all registration fees paid unless your inability to contact us was due to a verifiable emergency medical issue that occurred within 1 one week prior to the start of the conference. In this instance, the postmarked deadline to receive your request for a partial refund is August 16, 2013. Regretfully, no considerations can be made after this date.

REPLACEMENT/TRANSFER: If you are unable to attend for any reason, you can transfer your registration to another person without penalty. Simply fax or mail a copy of your confirmation letter with a cover letter stating your request along with a completed registration form from the person replacing you to:

NAHN
6301 Ranch Drive
Little Rock, AR  72223
Fax: (501)221-9068

Early Bird Rate Deadline: 06/23/13
Written cancellations incur $50 Processing Fee through: 07/07/13
Written cancellations incur $125 Processing Fee: 06/08/13 – 07/26/13
Only Medically Verifiable Cancellations Considered: 07/26/13 – 08/16/13
Standard Onsite Rate Begins: 07/22/13

Registering for any continuing nursing education activity constitutes acceptance of all these terms.

Children & Childcare

Sessions, events, and exhibits can only be attended by REGISTERED ATTENDEES. NO ONE UNDER THE AGE OF 16 WILL BE ALLOWED INTO THE EXPO HALL. If you bring a child to the conference, please ask the hotel concierge for a list of local companies that offer child care.

Registration Confirmation

Your confirmation letter will be mailed within 15 working days of receipt of registration form and payment beginning January 28, 2013. If you do not receive a confirmation after 30 days, please email your request to nahn@nahn.org.  Online registrations will receive an email confirmation upon successful completion of registration. If you register online and do not submit payment or do not receive a confirmation email within 5-10 minutes, your conference registration may not have been completed correctly. Please email info@nahn.org for assistance.

Email / Cell Phone Usage Policy

By submitting your email address during the conference registration process, either online or by submitting with your mailed or faxed registration form, you agree that NAHN and its conference partners may send you nursing and/or conference related information. A valid email address is required for all registrations. All conference correspondence will be made through email or cell phone message. A valid email address and cell phone number are required. Your information will only be used by NAHN and its agents as needed to communicate conference-related information and notifications. Data and text charges may apply.

Mailing Address Usage Policy

By submitting your mailing address during the conference registration process, either online or by submitting with your mailed or faxed registration form, you agree that NAHN and its conference partners may send you a one-time mailing of nursing and/or conference related information regarding their participation at the Annual Conference. Due to the large amount of support given by exhibitors and sponsors to subsidize the conference and make it possible to bring our members and attendees the latest and most valuable educational information, your cooperation and support is appreciated!

Name Badges

Conference attendees are reminded that it is important to wear your badge at all times. This allows you uncomplicated access to conference events, including the Expo. Due to the amount of support given by exhibitors to subsidize the conference, your cooperation and support is appreciated!

Registration Fees

Individual registration forms received at the Early Bird or REGULAR rate without FULL PAYMENT will not qualify for the discounted rate and will be assessed the current rate at the time full payment is received. Registration forms received without any payment will not be processed.

Guest Passes

NAHN is pleased to once again offer a guest pass designed to provide attendees’ guests access to the Expo Hall. A Guest Pass can only be purchased for $39.00 at ONSITE registration by an individual who is registered as a FULL CONFERENCE attendee. Guest Passes do not include conference materials nor do they provide access to NAHN’s educational sessions. Guest Passes are not available to exhibitor registrants or exhibitor attendee registrants. Identification will be required. Guests may attend the Gala reception and dinner on Friday, August 9 with the purchase of a ticket.  Ticket prices for guest attendees range from $100-$150 (see Rate chart) and guests must accompany a Full-Conference Attendee. Space availability is limited.

Conference Attire & Courtesies

To make the conference experience an enjoyable event for all attendees, please keep the following in mind:

As a courtesy to speakers and other attendees, please refrain from the use of pagers or cell phones during presentations. Please also keep in mind that conference participants are there to learn. In consideration of all attendees we ask that you please turn your pager or cell phone to vibrate or off while in meetings.

In order to accommodate environmental sensitivities of some of our attendees, if at all possible, please do not wear scented products while attending the conference, especially the sessions. Please bring summer attire, as outside New Orleans temperatures are often hot and muggy, reaching temperatures of up to 90 degrees.

To maintain and demonstrate professionalism within our industry, conference attire is business casual. Since it is difficult to adjust meeting room temperatures to suit individual preferences, please bring a sweater/jacket or wear layered clothing to ensure your comfort.

Videos & Photography

Any photos or videography taken at the conference by NAHN (or agent of NAHN) may be used in future conference collateral, appearing either in printed documents, video productions, or on the NAHN website. We appreciate your consent to use these photos for the purpose of sharing and promoting the conference. Submission of your conference registration form to NAHN acknowledges acceptance of these terms and provisions of registration.

Smoking

For the comfort and health of all attendees, NAHN’s Annual Conference is a smoke-free educational event. You may only smoke in areas which have been designated as smoking areas by the Astor Crowne Plaza Hotel.

Marketing Activities

Attendees are not permitted to distribute materials or to otherwise market themselves or their business on the exhibit floor, in the conference session rooms, in break areas, or in or around the exhibit area unless such attendees are registered as exhibitors and in this instance must limit their marketing activities to within the confines of their booth.

Statement of Liability Waiver

TERMS OF REGISTRATION

The organizers of NAHN’s 38th Conference & Expo expressly disclaim liability for acts or omissions of the organizers and for third parties including facilities suppliers and exhibitors in conjunction with the event or for the safety of any attendee while in transit to or from this event. The organizers of this event shall not be liable for any delays or failure in performance or interruption of services resulting directly or indirectly from any cause or circumstance beyond the reasonable control of the organizers including but not limited to, acts of God, war, terrorism, failure of transportation, weather, accidents, fires, electrical failures, strikes, labor disputes, postal delays, explosions, and government orders or regulations.

The organizers reserve the right to cancel this function without liability. Attendees who purchased nonrefundable airline tickets do so at their own risk. The total amount of any and all liability of the organizers will be limited to a refund of the attendance fee.

NAHN expressly disclaims any liability arising out of attendee’s consumption of alcoholic beverages in conjunction with NAHN’s 38th Conference & Expo. Recognizing the nature of receptions and the potential for alcohol abuse at conferences, NAHN-sponsored events will also offer non-alcoholic drinks. Persons under the age of 21 will be denied alcoholic beverages. Conference participants are responsible for their own well-being. The organizers expressly disclaim liability for any acts or omissions of attendees resulting from excessive drinking, recklessness or negligence on the part of any conference participant(s).

You also agree not to allow any other individual to participate in your place either at the conference, during the registration process, or any other conference-related activity including acceptance of these terms of registration.

Attendees/Exhibitors at the 2013 Annual Conference agree to indemnify, defend, and hold harmless NAHN, its officers, directors and agents, against all claims arising out of actions or omissions of Attendee/ Exhibitor at or in connection with the 2013 conference except for NAHN’s own gross negligence or willful misconduct. NAHN agrees that it will indemnify and hold harmless Attendee/Exhibitor against all claims arising out of the acts or omissions of NAHN, its officers, directors and agents in connection with the 2013 Conference except for Attendee’s/Exhibitor’s own gross negligence or willful misconduct.

NAHN reserves the right to substitute an equally qualified speaker in case of an emergency or cancellation. NAHN has no duty of due diligence with respect to presenters, exhibitors, or sponsors, and makes no endorsements of any presentation or product. The views, opinions, and presentations of speakers at NAHN’s Conference may not reflect those of NAHN. Organizers: Case Management, Inc. and the National Association of Hispanic Nurses.

Your conference registration form acknowledges acceptance of these terms and provisions of registration.

Social Media at the Conference

Remember to update your networks to share that you are attending; if you’re a Twitter user, use #NAHN2013 in all conference-related tweets.

• NAHN on Twitter: https://twitter.com/nahnnursing
• NAHN on LinkedIn: http://www.linkedin.com/groups?gid=2358996
• NAHN on Facebook: https://www.facebook.com/pages/National-Association-of-Hispanic-Nurses/357006211890

List of Current Sponsors
(as of 5/15/2013)

Bronze Sponsors

Conference Bag Sponsor

Badge Holder Sponsor (Exclusive)

• Johns Hopkins

Advertisers

• Atlantic Health Systems
• CDC TLC
• Genex Services, Inc.
• Johns Hopkins
• Maimonides Medical Center
• MJHS
• NewYork-Presbyterian Hosptial
• Pfizer Helpful Answers

List of Current Exhibitors
(as of 5/15/2013)

See floor plan as of 5/15/2013, here.

Make Your Hotel Reservations Now

You can now start making your hotel room reservations at our host hotel, the Astor Crowne Plaza - French Quarter.

Situated in the heart of the legendary French Quarter, the Astor Crowne Plaza hotel is a jewel not to be missed. Boasting a plantation, Old New Orleans style marble floors and authentic décor, the hotel offers an ideal location in the middle of everything New Orleans.

Just steps from Canal and Bourbon streets you'll enjoy the stunning accommodations featuring an array of amenities such as high-speed Internet access, Crowne Plaza's Sleep Advantage bedding, flat screen HD TVs and much more.

• Single /Double Room Rate Standard Rooms: $129.00
  For 3rd and 4th occupant in room over the age of 18, please add $30.00 per person nightly.
  Due to fire code and safety laws, roll away beds are not permitted in rooms with two (2) double or queen beds.
  Taxes and Fees: 13% room tax; $2/room/day occupancy fee; 9.75% sales tax.
  Quoted rates will be offered, based on availability, three (3) days before and three (3) days after the meeting dates.
  
  
• GROUP CODE: AHN (please note the spelling)
  Reservation Line: 888-696-4806
  
  

• Contact Us
• NAHN's Facebook
• NAHN's Twitter
• NAHN's LinkedIn

August 6-9, 2013:
Crowne Plaza Hotel
New Orleans, Louisiana

• NEW:Register Now
  • Conference Registration Policies
  • Easy to follow steps
  • Registration link
• Conference Information
• Reserve your hotel room now
• Become a Sponsor
• Become an Exhibitor
  NOTE: Indoor Table Tops are SOLD OUT! Book your booth now!
• Abstracts submission are now closed

**NAHN National Association of Hispanic Nurses^® | 1455 Pennsylvania Avenue, Suite 400 | Washington, DC 20004
**202-387-2477 | fax 202-483-7183 | info@thehispanicnurses.org
* © 2013 NAHN National Association of Hispanic Nurses^® All rights reserved